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Constitution and By-Laws
REVISED JANUARY 2002
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UNLIMITED
SCALE RACING ASSOCIATION (U.S.R.A.)
Constitution and By-Laws
ARTICLE I
NAME
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This
organization shall be known as the "UNLIMITED
SCALE RACING ASSOCIATION", also known as "USRA".
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ARTICLE II
PURPOSE
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The
Unlimited Scale Racing
Association is founded to promote and advance giant scale air racing
and radio-controlled technology for the sport, recreation, and
fellowship of those individuals interested in the design, construction,
and flight of giant scale racing aircraft. The Association will function
as a rules and sanctioning body for racing events held for
radio-controlled giant scale aircraft.
To that end, the Association will be responsible for the creation
and maintenance of Aircraft Rules
and Specifications as well as Racing
Procedures for these aircraft.
These rules, specifications,
and procedures will be written as guidelines to help insure the
standardization and safety
of the sanctioned events and its competitors.
It is also expected that the Association will assist in the
enforcement of these rules, specifications, and procedures at all USRA
sanctioned events.
In
addition, the USRA shall represent the special interests of its
membership to a recognized national sporting aviation authority in areas
of competition, safety and technology development , and to media
organizations in areas of the sport's promotion and advancement.
The
scope of the association is international with members in foreign
countries. Those members shall also be members of their national
sporting aviation authority or organization as recognized by the Federation Aeronautique
Internationale (FAI). These
national authorities include: the Academy
of Model Aeronautics (AMA) in the United States, and the Model
Aviation Association of Canada (MAAC) in Canada.
No
part of the net earnings of the Unlimited
Scale Racing Association shall inure to the benefit of, or be disbursable
to its members, trustees, officers, or other private
persons, except that the USRA shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purposes set forth above.
The USRA will not carry on other activities not permitted to be
carried on by a corporation exempt from Federal Income Tax under section
501 8
(3) of the Internal Revenue Code or corresponding section of any future
Federal Tax Code. Upon
dissolution of the corporation assets shall be distributed for one or
more exempt purposes within the meaning of Section 501 8 (3) or
the Internal Revenue Code or corresponding section of any future Federal
Tax Code, or shall be distributed to the Federal Government, or to the
State or Local Government, for a public purpose.
Any such assets not so disposed of by the Court of Common Pleas
of the County in which the principal office of the Association is then
located, shall be distributed to any charitable organization which is
organized and operated exclusively for such purposes.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A.), Continued
ARTICLE
III
MEMBERSHIP
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Membership in the USRA shall be open to any and all persons who agree
with the Purpose of the Association set forth above, and who also agree
to abide by the Constitution, By-Laws, and other officially promulgated
rules, regulations, directives, and guidelines while engaged in
USRA-related activities during the term of their membership.
Membership in the Association shall not be denied
to any person because of
race, creed, color, or handicap. However,
the Board of Directors, by a majority vote of the entire Board, may
decline a request for Membership should the Board consider that the
applicant would be a liability to the Association.
In the event an applicant whose request for Membership has been
declined shall petition the Board of Directors for reconsideration of
its decision, the Board of Directors shall give written notice to the
applicant, and conduct a review of his/her request for Membership,
during this review, the applicant and his/her representative may present
a written statement in his/her behalf .
The application for Membership shall thereafter be declined only
by a three-quarter majority
vote of the entire Board of Directors. Once membership status has been established, such
Membership shall be terminated for non-payment of dues, and also may be
revoked for good cause by a three-quarter
majority vote of the entire Board of Directors, upon written notice to
the Member. A request for
reconsideration, as stated above, may be made by the member.
Membership
shall lapse if dues are not received within 30 days of the Annual
Due Date of January 1. Dues
for new applicants, when paid October 1 or later, will grant membership
for the remainder of the year of application and membership for the
following calendar year.
Membership
renewals that are not paid on or before January
31 will be issued a surcharge
of an amount determined by the Board.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A), Continued
ARTICLE
IV
REPRESENTATION & VOTING
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The
Association shall be represented by the following:
1.
BOARD OF DIRECTORS:
The Board of Directors shall be composed of:
The President, the Vice
President; three regional District
Representatives; and, one Promoter
Representative from a USRA sanctioned racing event in each
geographic region, not to exceed three voting members. The Board of
Directors shall be the primary decision-making body of the Association
but shall have the authority to delegate and supervise decision-making
powers as it deems necessary or desirable.
Each
District Representative shall
be nominated from and elected by those USRA members residing in each
such District. Each Representative shall serve a two-year term, and may be nominated for subsequent two-year terms.
It will be the duty of these District Representatives to
represent the members in their District in all matters that come before
the Board Other duties may
be assigned to them by the President and Vice President on an as-needed
basis. Members residing in
foreign countries or territories will be represented by one of the
District Representatives, as determined by the Board of Directors, and
the members so informed.
Race
promoters who hold a USRA sanctioned race are eligible for Board
membership, and shall remain eligible from the date of their race for
the balance of that calendar year and one (1) calendar year following.
One Promoter Representative from each of the three geographic regions
will be elected by the members from each such region.
Each Promoter Representative will serve a two-year
term, unless their eligibility expires, in which case that position
will remain vacant until the next election.
If no promoters are eligible for election in a particular region,
that position will remain vacant until the next election. These
Promoter Representatives will represent the race promoters in all
matters requiring a vote of the Board of Directors. Promoters not
included as Promoter Representatives may continue to serve the Board in
a non-voting role.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A.), Continued
ARTICLE
IV
REPRESENTATION & VOTING
Continued
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2.
VACANCIES:
In the event of a vacancy occurring in the office of a District
Representative, the Board of Directors shall appoint a Member residing
in the District or Country to complete the then current two-year term.
Appointed Representatives shall be entitled to vote on any
matters brought before the Board of Directors for consideration and
action.
In
the event of a vacancy occurring in the office of Promoter
Representative, the office shall remain vacant for the remainder of that
two-year term, and will be filled during the next election period.
3.
VOTING: Each of
the duly elected, appointed, or authorized representatives, as specified
in Section 1 of this Article, shall be entitled to one
vote on any matter brought before the Board of Directors for
consideration and action unless otherwise specified in this constitution
or in the By-Laws. Each
Assistant Representative, or appointed person to any position in the
Association, or any other Officer of the Association shall not be
permitted to vote on any matter presented to the Board of Directors for
its consideration and action, except as otherwise provided in this
constitution, or in the By-Laws..
4.
ASSISTANTS:
USRA Representatives may appoint such Assistants as he/she
considers desirable for the proper administration of his/her District.
The Assistants must be current USRA members.
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ARTICLE
V
OFFICERS
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The
Elected Officers of the Association shall consist of a PRESIDENT, VICE-PRESIDENT, and one District
Representative for each of the three geographic regions designated
by the Board. The procedures for the election or appointment of Officers
shall be determined by the Board of Directors; however, the President
and Vice-President shall be elected by the majority
vote of the Members of the Association. The respective duties of the
officers will be those in accordance with the USRA Bylaws.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A.), Continued
ARTICLE
VI
RECALL OF BOARD MEMBER
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A
duly elected or appointed Board Member may be recalled for good cause only
by a three-quarter majority vote of the Association’s Members, or
after a three-quarter majority
vote of the Board of Directors.
In the latter case, the Board member subject to the recall will
not be eligible to participate in this no-confidence vote, and written
notice shall be served upon them of this pending recall action.
This pending recall will result in the immediate suspension of
Board voting privileges for the Board Member subject to the recall, and
they will be permitted to formally resign their position or show grounds
for an appeal. Thirty
(30) days shall be allowed from notification of pending recall to
present a statement in writing to the Board of Directors. Failure to respond within this period will constitute
non-interest by the Board Member in retaining his/her position.
Forty-five days (45)
after notification a vote shall be taken and a three-quarter
majority of all remaining Board members with a vote, shall ratify or
rescind this action. The Board Member will then be informed, in writing,
on their continued status.
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ARTICLE
VII
IMPEACHMENT OF OFFICERS
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Any
Officer of the Association may be impeached and removed from his/her
office or position for good cause by either a three-quarter
majority vote of those voting Members of the District he/she
represents, or a three-quarter
majority vote of the voting members of the Board of Directors. The
officer subject to this action will not be eligible to vote on this
matter. This action shall occur only after written notice has
been given to such Officer or person and a hearing conducted, at which
hearing such Officer or person and his/her representative may present
oral and written evidence and make a statement. After notification of an
impending impeachment vote, the subject officer’s voting privileges
will be suspended until the matter has been decided.
Any
Assistant or other person appointed by any USRA Representative, or
Officer serves at the pleasure of the person appointing him/her, and may
be relieved of his/her duties by the person so appointing.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A.), Continued
ARTICLE
VIII
MEMBERSHIP MEETINGS
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Meetings
of the Membership of the Association shall be held as considered
necessary or desirable by the Board of Directors.
Notice of such meetings and the matters to be brought before it
shall be given in the Association's official electronic publication, or
by the Secretary by direct mail, no later than thirty
(30) days before the meeting is to convene. An agenda of those matters considered at the meeting and
their results shall be published by the Secretary.
An alternative to a general meeting of members, which will be
used when possible, is written mail-in ballots by members following full
disclosure by Association's official publication or mail.
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ARTICLE
IX
CONSTITUTIONAL
AMENDMENTS
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Any
constitutional amendment proposed by any Officer or Representative
of the Association shall be brought to the attention of the Board
of Directors for its consideration, and shall become part of the
constitution upon a three-quarter
majority vote of the entire Board of Directors approving such
amendment. Any constitutional amendment proposed by a petition of not
less than ten (10) percent of the Membership shall be brought to the
attention of the Board of Directors who shall cause the proposed
amendment to be published to the Membership for comment.
After a suitable period to allow Membership comment (no less than
thirty (30) days), the Board shall consider such proposed amendments,
and such amendment shall become part of the constitution upon a three-quarter
majority vote of the entire Board of Directors approving such
amendment.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A.), Continued
BY- LAWS
ARTICLE
I
NAME
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The
UNLIMITED SCALE RACING
ASSOCIATION, also know as "USRA",
was formed to promote the sport of Giant Scale Air Racing..
The official Association publication is R/C Excellence.
Additional information will be published in the official USRA
newsletter or web page.
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ARTICLE
II
LOCATION
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The
offices of the Association shall be located in the State, Territory, or
Province of the current President's residency.
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UNLIMITED
SCALE RACING ASSOCIATION (U.S.R.A.),
Continued
ARTICLE III
PURPOSE and PHILOSOPHY
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SECTION 1:
The Unlimited Scale Racing
Association is founded to promote and advance giant scale air racing
and radio-controlled technology for the sport, recreation, and
fellowship of those individuals interested in the design, construction,
and flight of giant scale racing aircraft. The Association will function
as a rules and sanctioning body for racing events held for
radio-controlled giant scale aircraft.
To that end, the Association will be responsible for the creation
and maintenance of Aircraft Rules
and Specifications as well as Racing
Procedures for these aircraft. These rules. specifications, and
procedures will be written as guidelines to help insure the
standardization and safety
of the sanctioned events and its competitors.
It is also expected that the Association will assist in the
enforcement of these rules, specifications, and procedures at all USRA
sanctioned events.
In
addition, the USRA shall represent the special interests of its
membership to a recognized national sporting aviation authority in areas
of competition, safety and technology development , and to media
organizations in areas of the sport's promotion and advancement.
The
scope of the association is international with members in foreign
countries. Those members shall also be members of their national
sporting aviation authority or organization as recognized by the Federation Aeronautique
Internationale (FAI). These
national authorities include: the Academy
of Model Aeronautics (AMA) in the United States, and the Model
Aviation Association of Canada (MAAC) in Canada.
SECTION 2:
The USRA considers
that its most important functions, and that of its members, are to
support and assist each member in any way possible to enhance their
enjoyment and competitive sportsmanship of the sport and hobby and to
educate non-members about the sport and scope of giant scale air racing.
The
USRA considers that safety
in all aspects relating to design, construction, and operation of giant
scale racing aircraft is an absolute necessity and that its members
shall comply with any and all Association-announced safety guidelines,
rules, regulations, specifications, and directives at all times.
Therefore, criteria and guidelines will be developed and/or
enhanced, in concert with national guidelines; and, technology
development in this area will be encouraged and supported.
SECTION 3:
The USRA may provide written approval (sanctioning) or sponsorship for
any giant scale racing event which meets unified criteria as established
by the Board of Directors. Written
application is required, including description (with photos) of
facilities, safety provisions and equipment, planned events, meet
directors and support personnel. Non-conflict
with other prior approved and scheduled USRA sanctioned events will also
be considered. Publication
of USRA-approved or sponsored events is allowed following written
approval from USRA.
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UNLIMITED
SCALE RACING ASSOCIATION (U.S.R.A.), Continued
ARTICLE
IV
ACCEPTABLE AIRCRAFT
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SECTION 1:
The purpose and goal of the USRA is to encourage and foster the
building, flying, and competition of giant scale racing aircraft.
The classes of propeller driven aircraft eligible for the USRA
World Championship Series will be established in the Aircraft
Specifications published by the Association.
Other
classes may be offered by individual promoters, but will not be included
in the USRA World Championship Series.
The USRA may support the promotion of these classes through
publication of their respective standardized rules and specifications
for competition. All USRA safety regulations will apply to participants
and equipment in these categories, and USRA race procedures should be
followed.
SECTION 2:
The members of the Association shall comply with all guidelines,
specifications, standards, rules, regulations and directives promulgated
by the Association relating to giant scale racing aircraft
classes, safety, construction, sizes, weight, wing area and wing
loading, engine weight and displacement, control systems, and scale
requirements. Additionally,
USRA will coordinate related requirements in concert with the national
sporting model aviation guidelines where applicable.
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ARTICLE
V
MEMBERSHIP
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Any
person desiring to become a Member of the Association shall submit
a written application and proof of AMA or foreign equivalent
membership, to the Secretary together with a minimum of the yearly dues
then in effect. The term of
Membership shall commence upon acceptance of such application and dues,
and shall terminate upon expiration of the applicable dues period,
unless renewed. Should the
Board of Directors reject an application for membership for good cause,
any tendered dues shall be refunded.
The membership year is January
through December of a single calendar year.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A.), Continued
ARTICLE
VI
OFFICERS
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SECTION 1 –
PRINCIPAL OFFICERS:
The principal officers of the Association shall be the President,
Vice-President, and one
District Representative from each of the three geographic regions
designated by the Board. Each
Officer shall serve a two year
term and may serve additional terms thereafter.
The President and Vice-President shall be elected by a majority
of those Association Members at-large voting. The District
Representatives will be elected by a majority of members in the region
which they represent.
PRESIDENT:
The President shall be the Chief Executive Officer of the
Association. He/She shall
be responsible to the Board of Directors for the enforcement of all of
the provisions of the Constitution, By-Laws, and other officially
promulgated rules and regulations, directives and guidelines of the
Association, and for fostering
the vision, purposes and objectives of the Association.
He/She shall implement and execute all legally
enacted directives and proposals of the Board of Directors, and shall
perform such other duties relating to the operation of the Association
as directed by the Board of Directors.
The President may preside over formal meetings of
the Board of Directors, and be responsible for presenting agenda items
to the Board at both its formal meeting and by way of written proposals
when the Board is not meeting formally. The Board, at its discretion,
may otherwise vote to designate another Board Member as Chairperson.
VICE-PRESIDENT: In
the event of the absence, disability, or inability of the President to
perform the duties of his/her office for any reason, the Vice-President
shall be responsible for executing all of the duties and assuming all of
the responsibilities of the office of the President.
The Vice-President shall also perform such other duties relating
to the operation of the Association as may be assigned by the President
or directed by the Board of Directors.
It
is recommended that the Vice-President be responsible for the overall
management of the technical responsibilities of the Association.
This could include generating updates to the Aircraft Rules and
Specifications, as well as coordinating and staffing the technical
inspection of aircraft at sanctioned racing events.
SECTION 2 –
VACANCIES:
In the event of a vacancy occurring in the office of President,
the Vice-President shall assume the position of the President.
In the event of a vacancy occurring in the office of Vice-
President, the Board of Directors shall appoint a Vice-President to fill
the then current two year term.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A.), Continued…
ARTICLE
VI
OFFICERS
Continued
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SECTION 3 –
SUBORDINATE OFFICERS:
The Board of Directors may appoint and specify the duties and
responsibilities and the terms of office of such Subordinate Officers
and Assistants as it deems necessary or desirable for the conduct of the
Association business. Subordinate
Officers and Assistants should include:
SECRETARY:
The Secretary shall be responsible to the President and to the
Board of Directors for maintaining the records of the Association, other
than financial, including the minutes of any formal meetings of the
Board, and a database roster of the Membership, and such other duties
that may be assigned by the
President or directed by the Board of Directors.
He/She shall also be responsible for the incorporation of any
duly enacted amendments to the Constitution and changes in the By-Laws
in those documents and for promulgating announcements of such amendments
and changes and other significant changes in the purposes, objectives
and functioning of the Association to the Membership.
The distribution of all official USRA documents to the Board of
Directors and the Association Members, will also be the responsibility
of the Secretary.
It
is also recommended that the Secretary assist with the writing and
publication of the Association newsletter, articles in the official
publication, and content for the Association web site.
TREASURER:
The Treasurer shall be responsible to the President and to the
Board of Directors for conducting the financial affairs of the
Association as directed by the Board and for maintaining the financial
records of the Association. He/She
shall collect all monies and disburse Association funds as directed by
the Board of Directors. The
Treasurer shall also perform such other duties as may be assigned by the
President or directed by the Board of Directors.
Other
Subordinate Officers and Assistants may include, but not be limited to:
USRA
Newsletter Editor
USRA
Safety and Technical Committee Chairman
USRA
Safety Officer
USRA
Event Coordinator
Each subordinate officer appointed by the Board
of Directors shall report to the Board and shall coordinate the
execution of his/her duties and responsibilities by and through the
President, and with such other elected or appointed persons as the
Board, or Representatives, or President may direct.
Each Assistant Subordinate Officer appointed by the Board shall
be responsible to his/her Subordinate Officer for the execution of
his/her duties and responsibilities.
Each elected or appointed Officer or Subordinate
Officer may appoint such assistants as he/she deems necessary or
desirable for the proper execution
of his/her duties and responsibilities and any such appointment is
subject only to a majority veto of the appointee by the Board of
Directors. Such assistants shall be responsible to the Officer or
Subordinate Officer appointing him/her for the execution of duties and
responsibilities.
SECTION 4 – BONDING
OF OFFICERS: The Treasurer, and such other Officers as may be designated by the
Board of Directors, shall be bonded, and any such bond shall be an
Association expense.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A), Continued
ARTICLE
VII
BOARD OF DIRECTORS
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SECTION 1 - GENERAL:
The powers of the Association and the conduct of its business,
shall be exercised by the Board of Directors; however, such powers and
the business to which they relate may be delegated, subject to the
control of the Board of Directors. The property of the Association shall be controlled by the
Board of Directors; however, the custody of such property may reside
with such Officers, Subordinate Officers or Assistants, as the Board of
Directors may direct, subject to its control.
SECTION 2 - MEMBERSHIP
OF THE BOARD: The
Board of Directors shall consist of those number of Representatives and
others established by the Constitution.
SECTION 3 -
CONSULTANTS TO THE BOARD: At
the option of the Board of Directors, an outgoing President may serve a
two year term as a Consultant to the Board in a non-voting
capacity.
SECTION 4 - MEETINGS
OF THE BOARD: The
time and place of formal meetings of the Board of Directors shall be
determined by the Board. The
Board of Directors shall advise the President of such time and place,
and the President shall cause written notice of such time and place to
be given to each Representative not later than thirty
(30) days before the meeting. If any Representative is present at a
meeting and does not object in writing to a failure to have received
adequate notice of it, such failure to receive adequate notice shall not
invalidate the meeting or any action taken during the meeting by the
Board of Directors. The
Board shall cause to be kept a complete record of its proceedings and
actions at its formal meetings.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A), Continued
ARTICLE
VII
BOARD OF DIRECTORS Continued
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SECTION 5 – VOTING:
If adequate notice has been given, the presence at all formal
meetings of the Board of Directors of fifty
percent (50%) plus one of the Representatives appearing in person
and/or represented by written proxy shall constitute a quorum.
Except as otherwise provided in the Constitution and these
By-Laws, or by Law, the affirmative vote of a
simple majority of a quorum of the Board of Directors shall be
required to carry any matter properly the subject of Board of Directors
action.
Should any matter
properly the subject of the Board of Directors require consideration and
action to be taken by mail, except as otherwise provided in the
Constitution and these By-Laws, or by Law, the affirmative vote of a
simple majority of the entire Board of Directors shall be required to
carry any such matter.
SECTION 6 – BUSINESS
OF THE BOARD: Since
the members of the Board of Directors reside throughout the United
States, it is expected that most of the Board's business will be
conducted by electronic or postal mail, primarily, but not necessarily,
initiated by the President. Board voting periods will typically be held
on a quarterly basis, unless circumstances necessitate an earlier vote
be held.
Proposals
to be considered by the Board should be initially presented to the
President, or Board Member acting as Chairperson.
The proposal will then be studied for compatibility with the
Constitution and Bylaws. Possible impacts, benefits, and consequences
to the Association will be listed, and the proposal will be held
until the next quarterly Board voting period.
Any
proposal for Board consideration, whether initiated by a Representative,
or by the President or other Officer,
must allow adequate time for each Representative to receive, analyze, and
vote on it. If
postal mail is used, this time will not be less than fourteen
(14) days.
Any
Representative considering that adequate time for analysis and
consideration of any proposal has not been afforded, shall notify the
President by the most expeditious means possible on or before the due
date for the receipt of Board of Directors voting on the proposal. If
the President receives such notification on or before the due date, the
due date shall be extended for a period not to exceed thirty
(30) days.
Additionally,
should any Representative consider any proposal transmitted by mail for
Board consideration and/or action appropriate only after the Board of
Directors has had the opportunity to discuss the matter at an in-person
meeting of the Board or by telephone or on-line computer conferencing,
he/she shall so notify the President of this fact by the most
expeditious means possible on the proposal.
If the President receives such notification from any
three or more Representatives, on or before the due date for the
receipt of Board of Director voting on the proposal, the proposal vote
shall be null and void pending resolution of the matter at a duly-called
in-person meeting of the Board, or by way of conferencing.
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UNLIMITED SCALE RACING
ASSOCIATION
(U.S.R.A.), Continued…
ARTICLE
VII
BOARD OF DIRECTORS Continued
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SECTION 7 – MATTERS
CONSIDERED BY THE BOARD:
The Secretary shall maintain and update the record of those
matters considered and approved by the Board of Directors at its
in-person meetings, conferences, and by way of mailing.
He/She shall provide each member of the Board of Directors and
the Officers of the Association with a copy of this updated record thirty
(30) days before any scheduled in-person meeting of the Board of
Directors, but not less than once annually.
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ARTICLE VIII
OFFICIAL STATEMENTS
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No member of the Association, whether acting in
his/her position as a member, or in his/her position as a
Representative, Officer, Subordinate Officer, or Assistant, shall speak
officially on behalf of the organization by issuing, publishing, making
any statement, or publicly taking any position that is or may be adverse
to any policy, procedure, rule, specification, regulation, guideline, or
position stated or published by the Board of Directors, or not yet
considered by the Board.
Statements
relating to the official policy
and position of the Association may be made by any member, if such
statements accurately reflect the official policy and position of the
Association. But, if such a
policy or position has not been stated or published by the Board of
Directors, any statement shall be made only after approval of the Board
of Directors has been secured concerning the subject statement.
Nothing
in this Article shall be construed as restricting any member of the
Association in the exercise of his right of free speech, but is intended
to preclude any Member, Representative, Officer, Subordinate Officer, or
Assistant attempting to make his individual opinion or position that of
the Association.
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ARTICLE
IX
MEETINGS OF MEMBERS
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SECTION 1 –
SCHEDULING and NOTICES:
Meetings of the members of the Association shall be held as
considered necessary or desirable by the Board of Directors, or upon
receipt by the Board of Directors of a petition signed by ten (10) percent of the total number of members of the Association
requesting a meeting and specifying the agenda items thereof.
Notice of any meeting of the members and the matters to be
brought before it shall be given in the official Association
publication, USRA newsletter, or by the Secretary, by mail no later than
thirty (30) days before the meeting is to convene.
The failure of one or more Members to receive notice of such a
meeting shall not invalidate the meeting or any matters properly brought
before it, provided the Secretary certifies in writing that proper and
timely notice of the meeting was mailed to each Member at his/her last
know address appearing in the Association's records.
SECTION 2 - CONDUCT OF
MEETINGS OF MEMBERS:
At any meeting of the Members of the Association, a quorum
shall exist of twenty (20) percent of the total number of the
Members of the Association present in person and/or represented by
written proxy. Meetings of
the Members shall be called to order by the President and presided over
by him/her. In the absence
of the President, the Vice-President shall so act, and in the absence of
both of them, any person represented by the President's and/or
Vice-President's written proxy shall so act.
The affirmative vote of a simple majority of those Members
present in person and/or represented by written proxy is required to
carry any matter properly the subject of a meeting of the Members of the
Association.
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UNLIMITED SCALE RACING ASSOCIATION (U.S.R.A.), Continue
ARTICLE
X
ELECTIONS
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SECTION 1 - GENERAL:
The elected positions in the Association consist of the District
Representatives, the Promoter Representatives, the President, and the
Vice-President. The
Board of Directors shall establish the procedures for elections.
SECTION 2 –
NOMINATIONS:
Any member of the Association may be nominated for the position
of Representative of the District in which he/she resides or for the
position of President or Vice-President. Race promoters may be nominated
for Promoter Representative if they fulfill the eligibility
requirements established in the Constitution.
All nominations shall be signed
by two (2) current Members of the Association and forwarded to a
designated official, or to the President of the Association, not
later than thirty days before the scheduled election.
The President of the Association or designated official shall
notify each nominee of receipt of the nomination.
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ARTICLE
X
ELECTIONS Continued
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SECTION 3 –
TIMETABLE:
To facilitate approval of time sensitive Board items for the new
year, Nominations should be held in July, with Elections taking place in
September. Installation of the newly elected officers will be the first
order of business at the first scheduled meeting of the Board of
Directors, or November 1st, whichever occurs first. This timetable will
allow for timely approval and publication of race scheduling for the
following year, and will assist in the acquisition of sponsorship for
the individual events as well as the USRA World Championship Series.
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ARTICLE
XI
FINANCIAL
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SECTION 1 - GENERAL:
The Treasurer shall
make only those expenditures of Association funds authorized and
approved by the Board of Directors, notwithstanding any general
authorization granted the Treasurer by the Board of Directors. Specific authorization and approval of the Board of
Directors is required for each expenditure of Association funds in
excess of those specified above.
SECTION 2 -
SIGNATURES:
Association drafts and/or checks greater than or equal to $500.01
require the signature of the Treasurer and one other Principal Officer of the Association.
Association drafts and/or check less than the amount of $500.00
require the signature of only the Treasurer.
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ARTICLE
XII
AMENDMENTS
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These
By-Laws may be amended by a two-thirds
(2/3) majority vote of the
entire Board of Directors. Any
such amendments will be recorded by the Secretary with subsequent
updates to the By-Laws made at least annually, and the amendment
published in the Association's official publication.
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